{"id":11334,"date":"2022-09-01T11:03:02","date_gmt":"2022-09-01T11:03:02","guid":{"rendered":"http:\/\/143.244.150.201\/?p=11334"},"modified":"2022-09-01T11:03:02","modified_gmt":"2022-09-01T11:03:02","slug":"how-to-annotate-on-screen","status":"publish","type":"post","link":"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/","title":{"rendered":"How can I annotate on screen: quick guide for beginners"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">With things progressing towards remote collaboration, the option to annotate helps transform your smart devices into more of a <\/span><a href=\"http:\/\/govisually.com\/blog\/how-to-automate-creative-production\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">collaboration and assessment tool<\/span><\/a><span style=\"font-weight: 400;\">. This allows for speedier feedback and lesser delays in getting digital assets approved.<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">But for those of you who are still wondering or are new to the digital world, what is an annotation?<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">Annotate is an HTML, cloud-based web app that allows you to completely transform your smart devices like Chromebook, iPad, or any smartphone device into a <\/span><a href=\"http:\/\/govisually.com\/blog\/adobe-creative-cloud-integration\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">tool that allows assessment, engagement, and even participation<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p class=\"c-mrkdwn__pre\" data-stringify-type=\"pre\">\t\t<div data-elementor-type=\"page\" data-elementor-id=\"9369\" class=\"elementor elementor-9369\" data-elementor-post-type=\"elementor_library\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-09eaa27 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"09eaa27\" data-element_type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t\t<div class=\"elementor-background-overlay\"><\/div>\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-de311bb\" data-id=\"de311bb\" data-element_type=\"column\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-54a4219 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"54a4219\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-inner-column elementor-element elementor-element-1fd1652\" data-id=\"1fd1652\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-3b77e6e elementor-widget elementor-widget-heading\" data-id=\"3b77e6e\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Want to send big files?<br><\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fb61a20 elementor-widget elementor-widget-image\" data-id=\"fb61a20\" data-element_type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"222\" height=\"294\" src=\"https:\/\/govisually.com\/wp-content\/uploads\/2020\/04\/AddFile.png\" class=\"attachment-large size-large wp-image-3739\" alt=\"\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2d709c1 elementor-widget elementor-widget-text-editor\" data-id=\"2d709c1\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>Need a quick way to share large files and creative assets?<\/p><p><strong>With GoVisually Share, it&#8217;s absolutely free! Try today.<\/strong><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1aff8af elementor-align-center elementor-widget elementor-widget-button\" data-id=\"1aff8af\" data-element_type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm\" href=\"https:\/\/share.govisually.com\/\" target=\"_blank\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Send your file. 100% Free. <\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t<\/p>\n<p>&nbsp;<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_69_1 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-67c583779eae3\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-67c583779eae3\"  aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#How_can_I_annotate_on_screen\" title=\"How can I annotate on screen?\u00a0\">How can I annotate on screen?\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#How_does_the_annotate_system_work_on_a_device\" title=\"How does the annotate system work on a device?\">How does the annotate system work on a device?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#How_to_annotate_on-screen_while_sharing_screen_on_Teams\" title=\"How to annotate on-screen while sharing screen on Teams?\">How to annotate on-screen while sharing screen on Teams?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#How_to_annotate_on_screen_while_using_Zoom\" title=\"How to annotate on screen while using Zoom?\">How to annotate on screen while using Zoom?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#How_to_annotate_on-screen_%E2%80%93_changing_annotation_settings\" title=\"How to annotate on-screen &#8211; changing annotation settings\">How to annotate on-screen &#8211; changing annotation settings<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#How_to_annotate_on-screen_%E2%80%93_turning_off_annotation\" title=\"How to annotate on-screen &#8211; turning off annotation\">How to annotate on-screen &#8211; turning off annotation<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#Troubleshooting\" title=\"Troubleshooting\">Troubleshooting<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#How_to_annotate_on_screen_using_GoVisually_%E2%80%93_the_1_online_collaboration_tool\" title=\"How to annotate on screen using GoVisually &#8211; the #1 online collaboration tool\">How to annotate on screen using GoVisually &#8211; the #1 online collaboration tool<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#Annotation_tools_for_brainstorming_and_collaboration_purposes\" title=\"Annotation tools for brainstorming and collaboration purposes\">Annotation tools for brainstorming and collaboration purposes<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#Windows_Linux_macOS\" title=\"Windows | Linux | macOS\">Windows | Linux | macOS<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#iOS\" title=\"iOS\">iOS<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#Android\" title=\"Android\">Android<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#Why_is_there_a_need_to_annotate\" title=\"Why is there a need to annotate?\">Why is there a need to annotate?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#1_Enhances_team_participation\" title=\"1. Enhances team participation\">1. Enhances team participation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#2_Engages_team_members_and_stakeholders\" title=\"2. Engages team members and stakeholders\">2. Engages team members and stakeholders<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#3_Improves_overall_communication\" title=\"3. Improves overall communication\">3. Improves overall communication<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#How_to_annotate_on-screen_%E2%80%93_annotation_shortcuts\" title=\"How to annotate on-screen &#8211; annotation shortcuts\">How to annotate on-screen &#8211; annotation shortcuts<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#Windows\" title=\"Windows:\">Windows:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#Mac\" title=\"Mac:\">Mac:<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/#Key_takeaway\" title=\"Key takeaway\">Key takeaway<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"How_can_I_annotate_on_screen\"><\/span><span style=\"font-weight: 400;\">How can I annotate on screen?\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">You can now <\/span><a href=\"http:\/\/govisually.com\/blog\/use-cases-of-pdf-annotation\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">annotate on-screen with ease<\/span><\/a><span style=\"font-weight: 400;\">, with the help of Microsoft Whiteboard, and collaborate on different designs and presentations while you are sharing your screen during a meeting on Teams. Annotation goes through multiple upgrades with time and is an ideal resource for team collaboration.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can draw on the screen, add text, add different shapes and sticky notes, and zoom into your screen if you share it while presenting to help your co-workers understand your ideas better.<\/span><\/p>\n<p>If you&#8217;re using annotation to give feedback and review an asset online, you can also use <a href=\"http:\/\/govisually.com\/\" target=\"_blank\" rel=\"noopener\">online proofing software<\/a>.<\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_does_the_annotate_system_work_on_a_device\"><\/span><span style=\"font-weight: 400;\">How does the annotate system work on a device?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">\u00a0The process is in four simple steps:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If you have a computer, the annotated mirror reflects the device&#8217;s screen on the projector. What it does is that the device screen is projected on the projector screen, creating a mobile interactive whiteboard. This enhances the overall collaborative experience between team members.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It offers a great alternative to an in-person team meeting, as it is untethered and allows you to<\/span><span style=\"font-weight: 400;\"> collaborate<\/span><span style=\"font-weight: 400;\">. You can interact with your device similar to an interactive whiteboard. You can use <\/span><a href=\"http:\/\/govisually.com\/blog\/best-annotation-tools\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">different tools to <\/span><span style=\"font-weight: 400;\">guide remote staff <\/span><\/a><span style=\"font-weight: 400;\">through complex tasks. <\/span><span style=\"font-weight: 400;\">Annotate screenshots to <\/span><span style=\"font-weight: 400;\">reduce the number of callbacks, lowering training costs.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The annotation or draw-on-screen tool requires Wi-Fi or cellular connectivity for the team members to take part and respond when needed. It would help if you also had a smartphone or a smart device to participate and conduct a meeting when required.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You can easily track a project&#8217;s progress and <\/span><a href=\"http:\/\/govisually.com\/blog\/video-feedback-tools\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">align changes according to the feedback<\/span><\/a><span style=\"font-weight: 400;\">. Design annotations allow you to communicate design changes and error cases to keep the entire design and development team on the same page.\u00a0<\/span><\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_annotate_on-screen_while_sharing_screen_on_Teams\"><\/span><span style=\"font-weight: 400;\">How to annotate on-screen while sharing screen on Teams?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">For the desktop version, annotation while sharing the screen on <\/span><a href=\"https:\/\/www.microsoft.com\/en-ww\/microsoft-teams\/group-chat-software\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Teams<\/span><\/a><span style=\"font-weight: 400;\">, you can follow the steps mentioned below. Still, in the case of the mobile version, the meeting participant can annotate from the mobile-only if the presenter is sharing the screen from their desktop.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can share your full screen in an ongoing meeting and select the <\/span><b>start annotation <\/b><span style=\"font-weight: 400;\">option on the meeting control tab.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once the current red line turns blue, can the meeting participants see the Microsoft Whiteboard toolset on the shared screen? This allows all the participants to start annotating with the default pen tool.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The next step involves deciding on the tool to use from your options in the Whiteboard toolset. For example, you can opt for any colored sticky note and start adding notes and pointers on it, and even draw where needed.<\/span><\/p>\n<p><b>Pro Tip: <\/b><span style=\"font-weight: 400;\">A pro tip to keep in mind is to take a screenshot to reference it back to the main context. The online proofing option is available on Windows but is a work in progress for Macbook users.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_annotate_on_screen_while_using_Zoom\"><\/span><span style=\"font-weight: 400;\">How to annotate on screen while using Zoom?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a href=\"https:\/\/zoom.us\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Zoom has an in-built option<\/span><\/a><span style=\"font-weight: 400;\">, which allows you to annotate on your screen during a video call. This has been widely used during the Covid-19 online collaborative tool. This draw-on-screen app allows remote teams to collaborate and brainstorm. The participants can add annotations while sharing the screen and sharing a whiteboard.<\/span><\/p>\n<p><em>Here are the requirements for an on-screen annotation tool in online meetings:<\/em><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">First of all, make sure that annotation is enabled<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Secondly, have a zoom desktop client for macOS, Windows, and Linux<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Have a mobile app for Zoom on either Android or iOS<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_annotate_on-screen_%E2%80%93_changing_annotation_settings\"><\/span><span style=\"font-weight: 400;\">How to annotate on-screen &#8211; changing annotation settings<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The collaborative curser is a default setting that shows the names of all the meeting participants. Anyone who wants to turn them off can do so with the following steps:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Go to <\/span><b>settings<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Slide the toggle next to the <\/span><b>Collaborative cursor<\/b><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_annotate_on-screen_%E2%80%93_turning_off_annotation\"><\/span><span style=\"font-weight: 400;\">How to annotate on-screen<\/span><span style=\"font-weight: 400;\"> &#8211; turning off annotation<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">You can turn off annotation for all the participants if you are the presenter. In the meeting controls, select <\/span><b>Stop annotation, <\/b><span style=\"font-weight: 400;\">which will be turned off for everyone.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Troubleshooting\"><\/span><span style=\"font-weight: 400;\">Troubleshooting<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Can&#8217;t see the option to annotate in a meeting? Follow the following steps to fix it:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In the top right corner of Teams, select the <\/span><b>Settings and More <\/b><span style=\"font-weight: 400;\">option, which will take you to <\/span><b>Settings <\/b><span style=\"font-weight: 400;\">and then down to <\/span><b>General.<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Uncheck the box labeled <\/span><b>Disable GPU hardware acceleration<\/b><span style=\"font-weight: 400;\"> under <\/span><b>Application.<\/b><\/li>\n<\/ul>\n<h2><\/h2>\n<h2><span class=\"ez-toc-section\" id=\"How_to_annotate_on_screen_using_GoVisually_%E2%80%93_the_1_online_collaboration_tool\"><\/span><span style=\"font-weight: 400;\">How to annotate on screen<\/span><span style=\"font-weight: 400;\"> using GoVisually &#8211; the #1 online collaboration tool<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a href=\"http:\/\/govisually.com\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">GoVisually<\/span><\/a><span style=\"font-weight: 400;\"> is the online proofing platform where you can find all the best annotation features to make your PDF annotation and proofing easy and portable. The software supports various file types, including images, PSDs, and videos.<\/span><\/p>\n<p>You can sign up online, upload assets and invite reviewers to annotate online.<\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-3956 size-large\" src=\"http:\/\/govisually.com\/wp-content\/uploads\/2020\/04\/GV_PDF-1024x527.png\" alt=\"GoVisually PDF Annotations\" width=\"800\" height=\"412\" srcset=\"https:\/\/govisually.com\/wp-content\/uploads\/2020\/04\/GV_PDF-1024x527.png 1024w, https:\/\/govisually.com\/wp-content\/uploads\/2020\/04\/GV_PDF-300x154.png 300w, https:\/\/govisually.com\/wp-content\/uploads\/2020\/04\/GV_PDF-768x395.png 768w, https:\/\/govisually.com\/wp-content\/uploads\/2020\/04\/GV_PDF-1536x791.png 1536w, https:\/\/govisually.com\/wp-content\/uploads\/2020\/04\/GV_PDF-2048x1055.png 2048w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><em>It&#8217;s that easy!<\/em><\/p>\n<p>You can use arrows, squares, or boxes to tag, highlight and comment on the PDFs.\u00a0<span style=\"font-weight: 400;\"><a href=\"http:\/\/govisually.com\/demo\/\" target=\"_blank\" rel=\"noopener\">Book a free demo today<\/a> if you want to see how you can annotate and leave feedback using GoVisually.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Annotation_tools_for_brainstorming_and_collaboration_purposes\"><\/span><span style=\"font-weight: 400;\">Annotation tools for brainstorming and collaboration purposes<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Windows_Linux_macOS\"><\/span>Windows | Linux | macOS<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Once you share your whiteboard or screen, the annotation control tools will automatically appear. If they don&#8217;t automatically appear if you are sharing your screen, then click on <\/span><b>Annotate <\/b><span style=\"font-weight: 400;\">or <\/span><b>Whiteboard.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Multiple tools appear on the shared screen once you share the screen or your whiteboard. These include <\/span><b>mouse <\/b><span style=\"font-weight: 400;\">(to navigate), <\/span><b>select <\/b><span style=\"font-weight: 400;\">(to select text or anything you add on the board), <\/span><b>text <\/b><span style=\"font-weight: 400;\">(to insert text),<\/span><b> draw shapes<\/b><span style=\"font-weight: 400;\">, <\/span><b>add stamps <\/b><span style=\"font-weight: 400;\">(predefined icons including star or check mark), <\/span><b>spotlight <\/b><span style=\"font-weight: 400;\">(to point out important parts on the whiteboard or screen), <\/span><b>erase <\/b><span style=\"font-weight: 400;\">(any part of annotation), <\/span><b>format<\/b><span style=\"font-weight: 400;\"> (color, font, lines, etc.), <\/span><b>redo <\/b><span style=\"font-weight: 400;\">(annotations that you undid), <\/span><b>undo <\/b><span style=\"font-weight: 400;\">(the latest annotation), <\/span><b>clear <\/b><span style=\"font-weight: 400;\">(any mistakes or annotations), <\/span><b>save <\/b><span style=\"font-weight: 400;\">(the annotation on PDF or PNG format).<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"iOS\"><\/span>iOS<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You cannot annotate when on an iOS device, then you share your entire screen. It is only possible if you share a part of your screen.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u00a0First, share your screen.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u00a0Secondly, tap the pencil icon on your screen, which will open the annotation tools.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">\u00a0Lastly, to close the annotation tools, tap on the pencil icon once again<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Even with the iOS format, the annotation tools may vary for both an iPhone and an iPad.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Android\"><\/span>Android<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Similar to iOS, the annotation tools for shared screen or whiteboard are as follows:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Start with sharing your screen<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Tap on the on-screen pencil icon, which will open annotation tools<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">To close the annotation tools, tap on the pencil icon again<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The annotation tools are available according to the smart device that you are using for it. While most of the features are the same for all devices, the process for using annotation tools on different platforms varies greatly.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Why_is_there_a_need_to_annotate\"><\/span><span style=\"font-weight: 400;\">Why is there a need to annotate?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The shift to annotation allows enhanced collaboration, understanding, and improved team engagement. The idea is to kick the mainstream collaborative process and shift to more enhanced and engaging forms.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-11412 size-large\" src=\"http:\/\/govisually.com\/wp-content\/uploads\/2022\/09\/3-ways-annotations-improve-your-workflow-1024x1024.png\" alt=\"3-ways-annotations-improve-your-workflow\" width=\"800\" height=\"800\" srcset=\"https:\/\/govisually.com\/wp-content\/uploads\/2022\/09\/3-ways-annotations-improve-your-workflow-1024x1024.png 1024w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/09\/3-ways-annotations-improve-your-workflow-300x300.png 300w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/09\/3-ways-annotations-improve-your-workflow-150x150.png 150w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/09\/3-ways-annotations-improve-your-workflow-768x768.png 768w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/09\/3-ways-annotations-improve-your-workflow-24x24.png 24w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/09\/3-ways-annotations-improve-your-workflow-48x48.png 48w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/09\/3-ways-annotations-improve-your-workflow-96x96.png 96w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/09\/3-ways-annotations-improve-your-workflow.png 1080w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Enhances_team_participation\"><\/span><span style=\"font-weight: 400;\">1. Enhances team participation<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In in-person team meetings, it is common for employees to shy away and not ask questions or participate in any form of discussion. With annotation, you can ensure all team members have access to the notes, and every member participates and respond.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Moreover, you can set up different activities to make participants more comfortable in the <\/span><a href=\"http:\/\/govisually.com\/blog\/communication-strategies-for-remote-teams\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">collaborative environment<\/span><\/a><span style=\"font-weight: 400;\">. They can share their screens and present to the audience from the comfort of their own space, ask queries and discuss things throughout the session through messenger without disturbing the ongoing session.<\/span><\/p>\n<h3><\/h3>\n<h3><span class=\"ez-toc-section\" id=\"2_Engages_team_members_and_stakeholders\"><\/span><span style=\"font-weight: 400;\">2. Engages team members and stakeholders<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">On-screen annotation is a great way to communicate and engage the entire team during design and development. Online meetings have proven to be a great alternative to in-person meetings. The available on-screen annotation tools have made collaborating on projects easier by offering tools to streamline the feedback process.\u00a0<\/span><\/p>\n<h3><\/h3>\n<h3><span class=\"ez-toc-section\" id=\"3_Improves_overall_communication\"><\/span><span style=\"font-weight: 400;\">3. Improves overall communication<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You have the option to use the video capture tool and real-time response system to help you with providing immediate feedback and even modify instructions when and where needed off the bat. Designers can be <\/span><a href=\"http:\/\/govisually.com\/blog\/graphic-design-process\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">more intentional in their design specs<\/span><\/a><span style=\"font-weight: 400;\"> by adding useful annotations wherever necessary. Annotations are very useful when it comes to design projects.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">They answer various questions about the design, which saves time and make the entire process a lot more proactive and productive.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_annotate_on-screen_%E2%80%93_annotation_shortcuts\"><\/span><span style=\"font-weight: 400;\">How to annotate on-screen<\/span><span style=\"font-weight: 400;\"> &#8211; annotation shortcuts<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Windows\"><\/span><span style=\"font-weight: 400;\">Windows:<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Undo:<\/b><span style=\"font-weight: 400;\"> Ctrl + Z<\/span><\/p>\n<p><b>Redo:<\/b><span style=\"font-weight: 400;\"> Ctrl + Y<\/span><\/p>\n<p><b>Mouse mode:<\/b><span style=\"font-weight: 400;\"> Right-click anywhere<\/span><\/p>\n<h3><\/h3>\n<h3><span class=\"ez-toc-section\" id=\"Mac\"><\/span><span style=\"font-weight: 400;\">Mac:<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>Undo:<\/b><span style=\"font-weight: 400;\"> Command + Z<\/span><\/p>\n<p><b>Redo: <\/b><span style=\"font-weight: 400;\">Command + Shift + Z<\/span><\/p>\n<p><b>Mouse mode:<\/b><span style=\"font-weight: 400;\"> Right-click anywhere<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Key_takeaway\"><\/span><span style=\"font-weight: 400;\">Key takeaway<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">You can now annotate on-screen and improve collaboration with your colleagues while diving into different learning experiences and automating your work and daily tasks. It will make your work more effective and efficient without hindering your progress. As mentioned earlier, it is easy to annotate on-screen even if you are a beginner with the help of this guide.<\/span><\/p>\n<p>&nbsp;<\/p>\n\t\t<div data-elementor-type=\"section\" data-elementor-id=\"3538\" class=\"elementor elementor-3538\" data-elementor-post-type=\"elementor_library\">\n\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-09eaa27 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"09eaa27\" data-element_type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t\t<div class=\"elementor-background-overlay\"><\/div>\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-de311bb\" data-id=\"de311bb\" data-element_type=\"column\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-54a4219 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"54a4219\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-inner-column elementor-element elementor-element-1fd1652\" data-id=\"1fd1652\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-3b77e6e elementor-widget elementor-widget-heading\" data-id=\"3b77e6e\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Cut design &amp; video review time in half<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2d709c1 elementor-widget elementor-widget-text-editor\" data-id=\"2d709c1\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\tGoVisually is the #1 online proofing software to get visual feedback on Designs, PDFs &amp; Video content.<br>\n\n<strong>Try GoVisually free today!<\/strong>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-709d96c elementor-mobile-button-align-stretch elementor-button-align-stretch elementor-widget elementor-widget-form\" data-id=\"709d96c\" data-element_type=\"widget\" data-settings=\"{&quot;button_width&quot;:&quot;33&quot;,&quot;button_width_mobile&quot;:&quot;100&quot;,&quot;step_next_label&quot;:&quot;Next&quot;,&quot;step_previous_label&quot;:&quot;Previous&quot;,&quot;step_type&quot;:&quot;number_text&quot;,&quot;step_icon_shape&quot;:&quot;circle&quot;}\" data-widget_type=\"form.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<form class=\"elementor-form\" method=\"post\" name=\"Ready to simplify?\">\n\t\t\t<input type=\"hidden\" name=\"post_id\" value=\"3538\"\/>\n\t\t\t<input type=\"hidden\" name=\"form_id\" value=\"709d96c\"\/>\n\t\t\t<input type=\"hidden\" name=\"referer_title\" value=\"GoVisually\" \/>\n\n\t\t\t\n\t\t\t<div class=\"elementor-form-fields-wrapper elementor-labels-\">\n\t\t\t\t\t\t\t\t<div class=\"elementor-field-type-email elementor-field-group elementor-column elementor-field-group-getmail elementor-col-66 elementor-field-required\">\n\t\t\t\t\t\t\t\t\t\t\t\t<label for=\"form-field-getmail\" class=\"elementor-field-label elementor-screen-only\">\n\t\t\t\t\t\t\t\tEmail\t\t\t\t\t\t\t<\/label>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<input size=\"1\" type=\"email\" name=\"form_fields[getmail]\" id=\"form-field-getmail\" class=\"elementor-field elementor-size-sm  elementor-field-textual\" placeholder=\"Your Email Address\" required=\"required\" aria-required=\"true\">\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<div class=\"elementor-field-group elementor-column elementor-field-type-submit elementor-col-33 e-form__buttons elementor-sm-100\">\n\t\t\t\t\t<button class=\"elementor-button elementor-size-sm\" type=\"submit\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Get Started<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/button>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/form>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t\n","protected":false},"excerpt":{"rendered":"<p>With things progressing towards remote collaboration, the option to annotate helps transform your smart devices into more of a collaboration and assessment tool. This allows for speedier feedback and lesser delays in getting digital assets approved. But for those of you who are still wondering or are new to the digital world, what is an [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":11411,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[69],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How can I annotate on screen: quick guide for beginners - GoVisually<\/title>\n<meta name=\"description\" content=\"Wondering how to annotate on screen, this article is for you. Let\u2019s explore how on-screen annotation improves collaboration between teams.\u00a0\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/govisually.com\/blog\/how-to-annotate-on-screen\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How can I annotate on screen: quick guide for beginners - GoVisually\" \/>\n<meta property=\"og:description\" content=\"Wondering how to annotate on screen, this article is for you. 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