{"id":10780,"date":"2022-05-17T16:23:30","date_gmt":"2022-05-17T16:23:30","guid":{"rendered":"http:\/\/143.244.150.201\/?p=10780"},"modified":"2022-05-19T12:49:58","modified_gmt":"2022-05-19T12:49:58","slug":"how-to-write-and-submit-a-successful-request-for-approval","status":"publish","type":"post","link":"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/","title":{"rendered":"How to write and submit a successful request for approval?"},"content":{"rendered":"<p><i><span style=\"font-weight: 400;\">Approved.\u00a0<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">The immense joy this one word brings to every creator is tremendous.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">After those tens of hours of relentless creation, coming up with new ideas, and efforts to achieve the desired results come to an end, we all wait for the eventual approval request to get through.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With great anticipation and a tad bit of apprehension.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To save you time and worry, here&#8217;s a guide (with samples) for writing and submitting that one request for approval, which even the most demanding superior would find difficult to refuse.\u00a0<\/span><\/p>\n<p><i><span style=\"font-weight: 400;\">So let&#8217;s begin!<\/span><\/i><\/p>\n<p>&nbsp;<\/p>\n\t\t<div data-elementor-type=\"section\" data-elementor-id=\"3538\" class=\"elementor elementor-3538\" data-elementor-post-type=\"elementor_library\">\n\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-09eaa27 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"09eaa27\" data-element_type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t\t<div class=\"elementor-background-overlay\"><\/div>\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-de311bb\" data-id=\"de311bb\" data-element_type=\"column\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-54a4219 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"54a4219\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-inner-column elementor-element elementor-element-1fd1652\" data-id=\"1fd1652\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-3b77e6e elementor-widget elementor-widget-heading\" data-id=\"3b77e6e\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Cut design &amp; video review time in half<\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2d709c1 elementor-widget elementor-widget-text-editor\" data-id=\"2d709c1\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\tGoVisually is the #1 online proofing software to get visual feedback on Designs, PDFs &amp; Video content.<br>\n\n<strong>Try GoVisually free today!<\/strong>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-709d96c elementor-mobile-button-align-stretch elementor-button-align-stretch elementor-widget elementor-widget-form\" data-id=\"709d96c\" data-element_type=\"widget\" data-settings=\"{&quot;button_width&quot;:&quot;33&quot;,&quot;button_width_mobile&quot;:&quot;100&quot;,&quot;step_next_label&quot;:&quot;Next&quot;,&quot;step_previous_label&quot;:&quot;Previous&quot;,&quot;step_type&quot;:&quot;number_text&quot;,&quot;step_icon_shape&quot;:&quot;circle&quot;}\" data-widget_type=\"form.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<form class=\"elementor-form\" method=\"post\" name=\"Ready to simplify?\">\n\t\t\t<input type=\"hidden\" name=\"post_id\" value=\"3538\"\/>\n\t\t\t<input type=\"hidden\" name=\"form_id\" value=\"709d96c\"\/>\n\t\t\t<input type=\"hidden\" name=\"referer_title\" value=\"GoVisually\" \/>\n\n\t\t\t\n\t\t\t<div class=\"elementor-form-fields-wrapper elementor-labels-\">\n\t\t\t\t\t\t\t\t<div class=\"elementor-field-type-email elementor-field-group elementor-column elementor-field-group-getmail elementor-col-66 elementor-field-required\">\n\t\t\t\t\t\t\t\t\t\t\t\t<label for=\"form-field-getmail\" class=\"elementor-field-label elementor-screen-only\">\n\t\t\t\t\t\t\t\tEmail\t\t\t\t\t\t\t<\/label>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<input size=\"1\" type=\"email\" name=\"form_fields[getmail]\" id=\"form-field-getmail\" class=\"elementor-field elementor-size-sm  elementor-field-textual\" placeholder=\"Your Email Address\" required=\"required\" aria-required=\"true\">\n\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<div class=\"elementor-field-group elementor-column elementor-field-type-submit elementor-col-33 e-form__buttons elementor-sm-100\">\n\t\t\t\t\t<button class=\"elementor-button elementor-size-sm\" type=\"submit\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Get Started<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/button>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/form>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t\n<p>&nbsp;<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_69_1 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-67c58428068da\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-67c58428068da\"  aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#What_is_a_request_for_approval\" title=\"What is a request for approval?\">What is a request for approval?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#Why_is_it_necessary_to_have_a_process_for_approval\" title=\"Why is it necessary to have a process for approval?\">Why is it necessary to have a process for approval?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#What_would_you_call_an_effective_approval_request\" title=\"What would you call an effective approval request?\">What would you call an effective approval request?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#Appropriately_addressed_stakeholders_and_reviewers\" title=\"Appropriately addressed stakeholders and reviewers\u00a0\">Appropriately addressed stakeholders and reviewers\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#Clearly_defined_objective\" title=\"Clearly defined objective\u00a0\">Clearly defined objective\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#Outline_the_assigned_responsibilities\" title=\"Outline the assigned responsibilities\u00a0\">Outline the assigned responsibilities\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#Skillfully_conveyed_enthusiasm\" title=\"Skillfully conveyed enthusiasm\u00a0\">Skillfully conveyed enthusiasm\u00a0<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#Types_of_requests_for_an_approval_letter\" title=\"Types of requests for an approval letter\">Types of requests for an approval letter<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#Writing_a_request_for_approval_%E2%80%93_an_outline\" title=\"Writing a request for approval &#8211; an outline\">Writing a request for approval &#8211; an outline<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#Choose_an_appropriate_communication_channel\" title=\"Choose an appropriate communication channel.\">Choose an appropriate communication channel.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#Write_a_concise_subject_line\" title=\"Write a concise subject line\">Write a concise subject line<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#Address_the_receiver_professionally\" title=\"Address the receiver professionally\u00a0\">Address the receiver professionally\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#Start_with_a_clear_description_of_the_purpose\" title=\"Start with a clear description of the purpose\u00a0\">Start with a clear description of the purpose\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#Explain_the_reasons_behind_it\" title=\"Explain the reasons behind it\u00a0\">Explain the reasons behind it\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#Use_facts_and_attach_all_relevant_documents\" title=\"Use facts and attach all relevant documents\u00a0\">Use facts and attach all relevant documents\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#State_why_they_should_consider_it\" title=\"State why they should consider it\u00a0\">State why they should consider it\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#Conclude_your_request_on_a_positive_note\" title=\"Conclude your request on a positive note\u00a0\">Conclude your request on a positive note\u00a0<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#Request_for_approval_letter_samples\" title=\"Request for approval letter samples\u00a0\">Request for approval letter samples\u00a0<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#Subject_1_Request_to_readjust_a_deadline\" title=\"Subject #1: Request to readjust a deadline\">Subject #1: Request to readjust a deadline<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#Subject_2_Request_for_project_proposal_approval_from_project_manager\" title=\"Subject #2: Request for project proposal approval from [project] manager\">Subject #2: Request for project proposal approval from [project] manager<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#Subject_3_Final_request_for_approval_for_the_completed_project\" title=\"Subject #3: Final request for approval for the completed project\">Subject #3: Final request for approval for the completed project<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/govisually.com\/blog\/how-to-write-and-submit-a-successful-request-for-approval\/#Key_takeaway\" title=\"Key takeaway\">Key takeaway<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What_is_a_request_for_approval\"><\/span><span style=\"font-weight: 400;\">What is a request for approval?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Suppose you came up with an amazing plan to target a certain service or prospect for your organization but don&#8217;t know how to convey it, or you want to ask for a deadline extension politely, or you&#8217;re done with your project. Still, you don&#8217;t know how to declare it to your contractors in an impressive way.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These scenarios are common for every business, and you&#8217;re probably already aware of this never-ending cycle of seeking approval on your <\/span><a href=\"http:\/\/govisually.com\/blog\/how-to-create-a-project-timeline\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">project timeline<\/span><\/a><span style=\"font-weight: 400;\">. Whenever you seek approval from a manager or a client, you will have to craft a request for an approval letter.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You might have to send it before an agreement begins, during the project for each milestone you achieve, and again at the end for the conclusion. Anything from asking for more resources to finalizing a task requires a lengthy process of sending requests for approval.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Why_is_it_necessary_to_have_a_process_for_approval\"><\/span><span style=\"font-weight: 400;\">Why is it necessary to have a process for approval?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Internal<a href=\"https:\/\/linkilawsolicitors.com\/insight\/company-policies\/\" target=\"_blank\" rel=\"noopener\">\u00a0procedures<\/a><\/span><span style=\"font-weight: 400;\"> need to be streamlined for efficient and timely task completion and high-quality output. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Having a clear process for approval and sending requests for approval before taking any major steps in a project is important for several reasons, like:<\/span><b><\/b><\/p>\n<p>&nbsp;<\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter wp-image-10782 size-large\" src=\"http:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/4-reasons-why-you-should-have-an-approval-process-1024x1024.png\" alt=\"4-reasons-why-you-should-have-an-approval-process\" width=\"800\" height=\"800\" srcset=\"https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/4-reasons-why-you-should-have-an-approval-process-1024x1024.png 1024w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/4-reasons-why-you-should-have-an-approval-process-300x300.png 300w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/4-reasons-why-you-should-have-an-approval-process-150x150.png 150w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/4-reasons-why-you-should-have-an-approval-process-768x768.png 768w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/4-reasons-why-you-should-have-an-approval-process-24x24.png 24w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/4-reasons-why-you-should-have-an-approval-process-48x48.png 48w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/4-reasons-why-you-should-have-an-approval-process-96x96.png 96w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/4-reasons-why-you-should-have-an-approval-process.png 1080w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li aria-level=\"1\"><b>Creating a mutual understanding <\/b><span style=\"font-weight: 400;\">&#8211; when you&#8217;re writing a request for approval, you provide the person in question with the necessary insight for commencing, continuing, or concluding a project. It helps keep everyone on the same page and maintain clear objectives.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ul>\n<li aria-level=\"1\"><b>Delivering quality output and meeting regulations <\/b><span style=\"font-weight: 400;\">&#8211; to ensure that your creative project meets the quality standards and <\/span><a href=\"http:\/\/govisually.com\/blog\/how-to-ensure-brand-compliance\/\"><span style=\"font-weight: 400;\">brand compliance<\/span><\/a><span style=\"font-weight: 400;\"> and is in line with the organization&#8217;s regulations, topic experts need to give it a structured and standardized review before moving ahead. So that critical mistakes can be avoided.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ul>\n<li aria-level=\"1\"><b>Showing professionalism and respect <\/b><span style=\"font-weight: 400;\">&#8211; when you&#8217;re sending in a request for approval, it showcases your professionalism and ability to support the proposal confidently. Especially when it&#8217;s well-written and persuasive, it&#8217;s also a matter of respect when you acknowledge the receiver&#8217;s contribution and authority.\u00a0<\/span><\/li>\n<\/ul>\n<p><b><\/b><br \/>\n<b><\/b><\/p>\n<ul>\n<li aria-level=\"1\"><span style=\"font-weight: 400;\">\u00a0<\/span><b>Completing projects faster <\/b><span style=\"font-weight: 400;\">&#8211; a set procedure is convenient to follow and keep tabs on. While everyone is dealing with their ends of the tasks, an approval process makes it easier to sort them and later combine them while following a schedule.\u00a0<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">In the case of efficient project management, long threads of emails prove to be extremely unproductive and time-consuming. A better action model is to use a faster online review and approval software <\/span><a href=\"http:\/\/govisually.com\/\"><span style=\"font-weight: 400;\">GoVisually<\/span><\/a>. You can easily <span style=\"font-weight: 400;\">categorize your projects and leave feedback in real-time for better and smoother collaboration.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"What_would_you_call_an_effective_approval_request\"><\/span><span style=\"font-weight: 400;\">What would you call an effective approval request?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">An effective approval process significantly decreases the hassle creators usually go through for every creative project. Similarly, an effective approval request is clear and concise with its structure and explanation of the proposal. <\/span><\/p>\n<p><em><span style=\"font-weight: 400;\">A successful request for approval will contain the following.<\/span><\/em><\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-10783 size-large\" src=\"http:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/What-would-you-call-an-effective-approval-request-1024x1024.png\" alt=\"What-would-you-call-an-effective-approval-request\" width=\"800\" height=\"800\" srcset=\"https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/What-would-you-call-an-effective-approval-request-1024x1024.png 1024w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/What-would-you-call-an-effective-approval-request-300x300.png 300w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/What-would-you-call-an-effective-approval-request-150x150.png 150w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/What-would-you-call-an-effective-approval-request-768x768.png 768w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/What-would-you-call-an-effective-approval-request-24x24.png 24w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/What-would-you-call-an-effective-approval-request-48x48.png 48w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/What-would-you-call-an-effective-approval-request-96x96.png 96w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/What-would-you-call-an-effective-approval-request.png 1080w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Appropriately_addressed_stakeholders_and_reviewers\"><\/span><span style=\"font-weight: 400;\">Appropriately addressed stakeholders and reviewers\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">You won&#8217;t be sending an approval request for design to the finance manager for obvious reasons. Additionally, all businesses have important stakeholders that need to be addressed clearly in your letter because they will also be involved in the proposal. Make sure you&#8217;re referring to the right people in your approval request.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Clearly_defined_objective\"><\/span><span style=\"font-weight: 400;\">Clearly defined objective<\/span><span style=\"font-weight: 400;\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Don&#8217;t beat around the bush and use flowery terms. Write your letter in a formal, clear, and authoritative tone. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Define your purpose for the request right at the beginning and give a detailed description of the why and how of what you&#8217;ll be doing. It would be better to describe your proposal using steps and attach the relevant information your managers would while considering it.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Outline_the_assigned_responsibilities\"><\/span><span style=\"font-weight: 400;\">Outline the assigned responsibilities\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">It&#8217;s always a great idea to add a brief explanation on who contributed where and how the defined goal was or would be achieved. It will accelerate the approval process and give the managers a clear understanding of the context.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Skillfully_conveyed_enthusiasm\"><\/span><span style=\"font-weight: 400;\">Skillfully conveyed enthusiasm\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Although it&#8217;s a formal letter, you should not hold back from conveying your enthusiasm and anticipation. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Using <\/span><a href=\"http:\/\/www.cambridgeblog.org\/2015\/03\/emotive-language-in-argumentation-2\/\"><span style=\"font-weight: 400;\">strategic emotive language<\/span><\/a><span style=\"font-weight: 400;\"> would make your sound sincere and help you gain your stakeholders&#8217; interest and trust. It will help you become more persuasive because the greatest appeal in human nature is the appeal to emotions.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Types_of_requests_for_an_approval_letter\"><\/span><span style=\"font-weight: 400;\">Types of requests for an approval letter<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">So far, we have considered the approval letter writing process. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, there&#8217;s a range of different situations that you can encounter. The steps above to make your approval request an effective one apply to most types of approval letters you&#8217;ll find yourself writing. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">A list of which may contain:<\/span><\/p>\n<ol>\n<li><span style=\"font-weight: 400;\">Approval for a project proposal<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Increase the budget and resources for a project approval<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Get an approval to extend\/adjust a deadline\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Approval to hire a project-specific expert\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Request for feedback\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Final approval for a creative project (e.g. content, graphics, video)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Approval to redefine a project&#8217;s goal<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Approval to proceed\u00a0 after completing a project milestone\u00a0<\/span><\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Writing_a_request_for_approval_%E2%80%93_an_outline\"><\/span><span style=\"font-weight: 400;\">Writing a request for approval &#8211; an outline<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">An overarching outline for any request for an approval, great to use as a starting point, would follow these steps.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-10784 size-large\" src=\"http:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/Writing-a-request-for-approval-1024x1024.png\" alt=\"Writing-a-request-for-approval\" width=\"800\" height=\"800\" srcset=\"https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/Writing-a-request-for-approval-1024x1024.png 1024w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/Writing-a-request-for-approval-300x300.png 300w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/Writing-a-request-for-approval-150x150.png 150w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/Writing-a-request-for-approval-768x768.png 768w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/Writing-a-request-for-approval-24x24.png 24w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/Writing-a-request-for-approval-48x48.png 48w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/Writing-a-request-for-approval-96x96.png 96w, https:\/\/govisually.com\/wp-content\/uploads\/2022\/05\/Writing-a-request-for-approval.png 1080w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Choose_an_appropriate_communication_channel\"><\/span><span style=\"font-weight: 400;\">Choose an appropriate communication channel.<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If you&#8217;re thinking about sending a text message saying, &#8220;Hey, I got a request to approve ASAP.&#8221; Stop thinking. Now think again about how to pursue your manager, stakeholder, or client from a professional channel, most often through but not limited to an email.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Write_a_concise_subject_line\"><\/span><span style=\"font-weight: 400;\">Write a concise subject line<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Make your purpose clear by writing a crisp, on-point subject line to convey the purpose of your email. It will catch the receiver&#8217;s attention from the very beginning.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Address_the_receiver_professionally\"><\/span><span style=\"font-weight: 400;\">Address the receiver professionally\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In line with addressing the stakeholders and reviewers appropriately, also do it professionally. See if it&#8217;s a person or a group of people you&#8217;re referring to, and if you know them by their first names use that to make it clear whose approval you&#8217;re looking for.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Start_with_a_clear_description_of_the_purpose\"><\/span><span style=\"font-weight: 400;\">Start with a clear description of the purpose\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">As stated before, defining your objective is the most crucial part of this whole tandem. So get it right at all costs.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Explain_the_reasons_behind_it\"><\/span><span style=\"font-weight: 400;\">Explain the reasons behind it\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">There has to be a reason if you&#8217;re going through all these lengths. Name it, highlight it and explain it thoroughly, so it doesn&#8217;t get overlooked.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Use_facts_and_attach_all_relevant_documents\"><\/span><span style=\"font-weight: 400;\">Use facts and attach all relevant documents\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If you&#8217;re writing a proposal for a new project or asking for feedback on an ongoing one, make sure the request for approval isn&#8217;t just a jumble of words. Add the necessary data, link to relevant pieces of information, and attach all supporting documents that have to be reviewed.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"State_why_they_should_consider_it\"><\/span><span style=\"font-weight: 400;\">State why they should consider it\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">With a brief statement, state the benefits your stakeholders or organization will procure by completing this project as a bottom line.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Conclude_your_request_on_a_positive_note\"><\/span><span style=\"font-weight: 400;\">Conclude your request on a positive note\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">After telling them the benefits this approval holds, convey how you look forward to making an effort and achieving the said goals with the project for the better.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Request_for_approval_letter_samples\"><\/span><span style=\"font-weight: 400;\">Request for approval letter samples\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">You have probably understood the assignment by now and surely can craft a great request for an approval letter on your own. But if you&#8217;re still unsure where to start, here are some common, practical examples of a request for approval email.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Subject_1_Request_to_readjust_a_deadline\"><\/span>Subject #1: Request to readjust a deadline<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Dear [First name\/ relevant department manager]<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I want to communicate the current progression of the [project name] project. Everything is proceeding as planned, and the outlook seems great, as was discussed and presented in the last check-in. However, we have encountered some issues which will make it difficult for me\/us\/the team to complete the remaining tasks on time. [List reasons]. We are currently doing our best to overcome this as soon as possible and get back on track. [State countermeasures being taken].<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With consideration of the project&#8217;s initial timeline, I\u2019ve re-adjusted the milestones in [<\/span><a href=\"http:\/\/govisually.com\/blog\/bpm-tools\/\"><span style=\"font-weight: 400;\">Project Management Tool<\/span><\/a><span style=\"font-weight: 400;\">]. I would request the final delivery date for the task completion to be moved to [date].<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I sincerely apologize for any negative consequences that may occur as a result, although such issues were to be expected as a possible scenario. Additionally, I&#8217;d like to discuss how we can minimize the impact of any issues due to the change. Please schedule a meeting soon [Link to Online Booking Calendar].<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Best regards,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">[Your sign off]<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Subject_2_Request_for_project_proposal_approval_from_project_manager\"><\/span>Subject #2: Request for project proposal approval from [project] manager<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Dear [First name\/ relevant department manager]<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I am sending this request to seek your approval regarding the recent project proposal I mentioned earlier at the meeting.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The team and I have put together a detailed plan that can be found attached to this email [link to a presentation or document]. After receiving your approval we will commence with the project immediately. You will find this plan beneficial for several reasons [the reasons].\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The project will be embedded with the following milestones [list] with the main aim being towards achieving [goals]. I anticipate this project to succeed and effectively bring our aims to reality. The whole team looks forward to working together on this task.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Sincerely,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">[Your sign off]<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Subject_3_Final_request_for_approval_for_the_completed_project\"><\/span>Subject #3: Final request for approval for the completed project<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Dear [First name\/ relevant department manager]<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I am delighted to tell you that we have completed the final task for this milestone. The progress so far has been substantial, and this [name of creative project] turned out to be great.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I have attached the file\/ [link to a project management software] for you to review and suggest any final changes you would like to make so we can proceed with the next steps.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The task was set out to achieve [goals] and we have incorporated certain measures to ensure they were achieved [state the action taken]. Following up on the last review these edits were also made [list].\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I look forward to completing this project and eventually witnessing the journey to its success.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Best,<\/span><\/p>\n<p><span style=\"font-weight: 400;\">[Your sign off]<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Key_takeaway\"><\/span><span style=\"font-weight: 400;\">Key takeaway<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">We hope these tips and samples helped you create your very first or the very best of your request for approval. Let us know if this article helped you get the approval you are looking forward to, and stay tuned for more helpful guides in the future.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p class=\"c-mrkdwn__pre\" data-stringify-type=\"pre\">\t\t<div data-elementor-type=\"page\" data-elementor-id=\"9369\" class=\"elementor elementor-9369\" data-elementor-post-type=\"elementor_library\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-09eaa27 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"09eaa27\" data-element_type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t\t\t<div class=\"elementor-background-overlay\"><\/div>\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-de311bb\" data-id=\"de311bb\" data-element_type=\"column\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-inner-section elementor-element elementor-element-54a4219 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"54a4219\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-inner-column elementor-element elementor-element-1fd1652\" data-id=\"1fd1652\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-3b77e6e elementor-widget elementor-widget-heading\" data-id=\"3b77e6e\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Want to send big files?<br><\/h2>\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fb61a20 elementor-widget elementor-widget-image\" data-id=\"fb61a20\" data-element_type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<img loading=\"lazy\" decoding=\"async\" width=\"222\" height=\"294\" src=\"https:\/\/govisually.com\/wp-content\/uploads\/2020\/04\/AddFile.png\" class=\"attachment-large size-large wp-image-3739\" alt=\"\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2d709c1 elementor-widget elementor-widget-text-editor\" data-id=\"2d709c1\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<p>Need a quick way to share large files and creative assets?<\/p><p><strong>With GoVisually Share, it&#8217;s absolutely free! Try today.<\/strong><\/p>\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1aff8af elementor-align-center elementor-widget elementor-widget-button\" data-id=\"1aff8af\" data-element_type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm\" href=\"https:\/\/share.govisually.com\/\" target=\"_blank\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Send your file. 100% Free. <\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Approved.\u00a0 The immense joy this one word brings to every creator is tremendous. After those tens of hours of relentless creation, coming up with new ideas, and efforts to achieve the desired results come to an end, we all wait for the eventual approval request to get through. With great anticipation and a tad bit [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":10790,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[69],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v23.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to write and submit a successful request for approval? - GoVisually<\/title>\n<meta name=\"description\" content=\"Writing a request for approval is an integral part of creative projects. 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